How to: Claim Back Your Expenses From JLGB
We don't want our volunteers to be out of pocket, so please ensure you claim your expenses back at your earliest convenience. As far as possible JLGB aims to pay for any costs directly to avoid any volunteers being out-of-pocket. Expenses should be claimed within 1 month, and JLGB may be unable to reimburse for expenses claimed much later than this.
There are two ways to submit your expenses:
- If you have between 1 and 3 items, you can use this simple (mobile friendly) online form - www.jlgb.org/mobileexpensesform
- If you have more items, or are claiming more regularly, please use the expenses form spreadsheet which you can download from www.jlgb.org/expensesform (Last updated: 8th July 2024).
Follow these tips when filling out your Expenses Form:
Ensure the expense form is descriptive and well-supported. It's always better to provide more information than less to prevent confusion.
Clearly label any receipts so that they can be easily matched to your expenses form.
Make sure you get approval on all budgets allocated before spending any money.
If unsure, contact payments@jlgb.org for help.
What happens next?
You should receive an automated reply that your expenses have been received into payments@jlgb.org.
If we have any questions, we will contact you as soon as possible. You may be asked to provide additional evidence of expenses, or an understanding of your approval process before the expenses were incurred.
We aim to settle all expenses within 10 working days. Please note, that whilst we try to avoid any delays, at certain times of year, e.g. around holidays, it may take longer. If a delay may be problematic, please contact us in advance of incurring any expenses.
All of the above tips will make the reimbursement process smoother and avoid potential issues. Happy expensing!
